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DATA PRIVACY POLICY
Ana Cristina Casaca, as owner of the World of Shipping Portugal registered brand, is committed to being a trusted and responsible partner with all partners with whom collaborates by respecting partner’s privacy and safeguarding partner’s Personal Data.
 
She is committed to operate in an open, equitable and transparent manner in compliance with the General Data Protection Regulation (GDPR), which became effective on 25 May 2018 changing the law relating to Personal Data.
 
Ana Cristina Casaca encourages all interested parties to read her Data Privacy Policy, which details, among other things, the data being processed and the purposes for which it is processed.
 
All data addressed below is collected and processed by Ana Cristina Casaca, for the sole purpose of the activities described. The activities concern Training, Conference Organisation, Journal Publishing, and Research. For these activities, data of a General and Personal nature is gathered; each of these types of data is used for different purposes.
 
 General Data
The General Data collected is used in the Training and Translations Resources webpages of the current Website.
 
Data gathered for the Training Resources webpages concerns the websites’ addresses of the information listed there, namely links related to Political Related Organisations, Economic Related Organisations, Environmental Related Organisations, Logistics & Transport Related Organisations, Books, Journals, Magazines & Newspapers, Other publications, Glossaries and Miscellaneous Information.
 
Data gathered for the Translations Resources webpage is limited in scope, and concerns links of Dictionaries English – Portuguese, Translation Tools and Websites of Interest.
 
These links do not include any Personal Data; moreover, before they are incorporated in the Training and Translations Resources webpages, their contents are checked to guarantee the quality of the Resources provided.
 
Should any of these organisations and owners of these links consider inappropriate that they are incorporated in the Training and Translations Resources webpages, it is appreciated that these organisations and owners of these links send an email to Ana Cristina Casaca requesting their removal. This has happened in the past and Ana Cristina Casaca will continue to work in this way in order to respect others property.
 
 Personnal Data
As a provider of Training, as Conference Organiser, as Journal Publisher and as a Researcher Ana Cristina Casaca needs to collect information about Personal Data, which will be used according to the activity performed.
Personal Data collected for each of these activities falls within the scope of:
 
General Contact Information. General Contact Information includes name, email and business address. Sometimes, this contact information is of a general nature since it is impossible to identify the specific person to whom the information should be sent. Within the scope of the General Contact Information, Ana Cristina Casaca seldom collects telephone numbers, unless she needs to make a specific telephone call. In this case, general telephone number is gathered from the corresponding webpage of the company / entity with whom she wants to get in touch with. General Contact Information is used for marketing and information dissemination activities and for email survey questionnaires; for these reasons data collected is minimal.
 
Within the scope of the General Contact Information, four different databases are managed, for the purposes of Training, Conference Organisation/Journal Publishing and Research.
   
  a1) The Training Database is built from publicly available data, which Ana Cristina Casaca collects when visiting the webpages of the entities to be targeted.
   
  a2) The Conference Organisation/Journal Publishing Database is built from publicly available data, which Ana Cristina Casaca collects when visiting the webpages of the entities to be targeted (for instance researchers belonging to universities/ research centres involved in maritime economics related research) and research papers publically available in the Internet. This information is used to release emails promoting 'Call for Sessions', ‘Call for Papers’ or inviting Scholars to become Peer Reviewers.
   
  a3) The Peer Reviewers Database is built from the information provided by industry partners and/or academia members, when they agree to perform this function. Data gathered includes, Name of the Peer Reviewer, Email, Country, Research Topics and Methods according to predefined lists, even though invited Peer Reviewers can add additional information regarding if they want.
   
  a4) The Research Database is a very specific database, especially built when conducting specific research activities, for instance to carry out email surveys questionnaires. Depending on the research topic, it may concern industry partners or academia members only or a mix of both. Once the research is finished, this database is destroyed, since it has fulfilled its only purpose. Furthermore, no specific information relating to respondents will be published when presenting the outcome of those surveys.
   
  b) Course Registration Information. Course Registration Information includes Name of Participant, Email, Telephone, Name of Organisation, Position within Organisation, Type of Participation (Organisational or Individual), Fiscal Identity Number as per Type of Participation, Address, Country and Background Knowledge. This information is obtained when prospective Students enrol in our available courses in order to prepare the course related documentation.
   
  c) Conference Registration Information. Conference Registration Information includes Title, Name, Email, Telephone, Organisation, Address, Country, Fiscal Identity Number, Position within Organisation, and Conference Role (as Presenter, as Chair of Session, as Delegate). This information is obtained when researchers and delegates register to attend the organised conference.
   
  d) Journal Publishing Information. Journal Publishing Information includes Name, Email, Organisation, Address, and Country; it will be incorporated in the research papers being published.
   
No information mentioned above has been bought from any entity and no Personal Data will be shared or disclosed with other partners / entities.
 
A summary of the above paragraphs can be found in the table below:
 
ACTIVITY
PERFORMED
FUNCTION TYPE OF
DATABASE
INFORMATION GATHERED INFORMATION USED TO PERFORM THE ACTIVITY
Training Marketing of the available Training Training Database a1) Email
Training Course registration Course Registration information b) b)
Conference Organisation Releasing Conference Activities, Invitations Special Sessions, Call for Papers / Inviting Scholars to become Peer Reviewers Conference Organisation/Journal Publishing Database a2) Email
Conference Organisation Conference Registration Conference Registration Information c) c)
Journal Publishing Releasing Journal Activities, Invitations Special Journal Editions, Call for Papers / Inviting Scholars to become Peer Reviewers Conference Organisation/Journal Publishing Database a2) Email
Journal Publishing Publishing of Papers Journal Registration Information d) d)
Conference Organisation / Journal Publishing Papers' Peer Review Conference / Journal Peer Reviewers Database a3) Email
Conducting Research by Surveys Sending surveys questionnaires by email Research Database a4) Email
 
 Choices Regarding Marketing, Information Dissemination and Research Activities
Given that all marketing and information dissemination activities and survey questionnaires will be carried out by email, all email recipients have the opportunity to decide if they want to go on receiving these emails. Email recipients may withdraw their consent to marketing and information dissemination activities and survey questionnaires at any time. In case, email recipients wish to be removed, they just need to send an email back with the word ‘REMOVE’ and their Personal Data will be deleted from the existing Databases.
 
This procedure has been applied in the past and Ana Cristina Casaca will be doing it in the present to respect email recipients privacy. Moreover, given that a new legislation has entered into force, Ana Cristina Casaca will incorporate a link to her Data Privacy Policy in every email sent.
 
 Storage of Personal Data
Ana Cristina Casaca will store Personal Data for as long as it may be necessary for the purpose/s for which it was collected.
 
 Security of Personal Data
All appropriate technical and organisational measures in line with applicable data protection laws will be implemented in order to protect all Personal Data. As mentioned before, no Personal Data will be shared or disclosed with other partners / entities.
 
 How to Contact Us
For further information about your Personal Data, please send an email to Ana Cristina Casaca @ ana.casaca@worldofshipping.org
 
 Updates to this Data Privacy Policy
This Data Privacy Policy may be updated. Any changes to this Data Privacy Policy will become effective as of the date it is published.
 
26 August 2018
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2018 © Ana Cristina Casaca Privacy Policy Updated @ 26 August 2018